Group Conscience

TRUSTED SERVANTS DESCRIPTIONS

2025 ELECTIONS  IN JANUARY

Sunday, January 5, 2025 at 4:30 PM

SISTX Trusted Servant Elections are held at Group Conscience in January. Each trusted servant position will have an alternate. All trusted servant’s positions will be for one year, unless otherwise specified in the following descriptions. A trusted servant can be elected into the same position for no more than two consecutive terms. 

In the event of resignation or relapse, the alternate shall fill that position. The alternates will stand in until elections in January. If there is not an alternate, there will be a special vote to fill the vacated position. 

A person can hold two Trusted Servant positions; only one position can be a primary position. 

Nominations for Trusted servants can be emailed to sistersinsobrietytexas@gmail.com at any time before the Group Conscience.  Nominations will also be accepted on the day of voting.

CHAIRPERSON

Length of sobriety 2 years. 

Job Description: 

• Presides over all Business and Group Conscience meetings. 

• Does not have a vote on any issue

• Is familiar with the 12 steps, 12 traditions and 12 concepts, and encourages adherence to these principles. 

• Coordinates activities with those members who assume the responsibility for literature, programming individual meetings within  the group and other vital functions. 

SECRETARY

Length of Sobriety: 1 year

Job description: 

• Takes minutes at Group Conscience meetings, including attendees, and makes them available at least one week prior to the next Group Conscience meeting.

• Checks and responds to email in a timely manner.

• Maintains quarterly meeting chair schedule; communicates with new meeting chairs regarding Zoom login; communicates with Virtual Meeting Administrator to ensure all new meeting chairs are set up in Zoom.

• Updates phone list in a timely manner.

• Notifies Intergroup of any meeting schedule changes.

TREASURER

Length of sobriety: 2 years

Job Description: 

• Maintains clear records (a ledger is helpful) 

• Deposits all 7th tradition monies into the group bank account. 

• Maintains prudent reserve in accordance with Group Conscience. 

• Has authority to sign checks on group accounts for payment of bills, group debts and obligations. Pays all group bills and obligations from the group account. 

• Sends Group contributions to GSO, Intergroup, District, SETA, and other entities as voted by Group Conscience.

• Buys and sends Big Books as requested and approved by the group conscience.

• Supplies copies of the monthly financial report to Group Conscience meetings. 

• Files Form 1090 Postcard Form or other appropriate paperwork annually with the IRS.

GENERAL SERVICE REPRESENTATIVE (GSR)

Length of Sobriety: 1 year  

Two year commitment

Job Description: 

• Working via the district and area committees, the GSR is the group's link with the General Service  Conference, through which groups share their experience and voice AA's collective conscience. 

• Represents the group at district and area general service assemblies. 

• Keeps the group informed on district activities, service opportunities and needs. 

• Keeps group members informed about general service activities in the Greater Houston area . 

• Is familiar with the 12 steps, 12 traditions and the 12 concepts of AA. 

• Assists and directs the Group Inventory. 

• Receives and shares with the group all mail from the General Service Office, including the  newsletter Box 4-5 9, which is GSO's primary tool for communicating with the Fellowship. 

• May assist their groups in solving a variety of problems, especially those related to the Traditions. In service to their groups, they can draw on all the services offered by GSO.  

CHIPS

Length of Sobriety: 6 months  

Job Description: 

• Work with the secretary and birthday night meeting chair to keep up with sobriety birthdays.

• Purchase monthly birthday chips , envelopes, cards,  and postage to mail chips.

• Submit a bill to the treasurer to  be reimbursed for purchase on a monthly basis.

• Mail chips in a timely manner.

WEBMASTER

Length of Sobriety: 1 year

Job Description:

• Maintains and ensures the integrity and security of the group's website.

• Updates website in a timely manner, as needed; posts AA announcements, bulletins, and newsletters as suggested by our membership

• Educates/advises the group about the most up-to-date standards for the virtual world.

• Communicates with the Speaker Meeting chairperson to create a digital weekly flyer.

• Makes suggestions for best practices for messaging and AA compliance.

VIRTUAL MEETING ADMINISTRATOR

Length of Sobriety: 1 year

Job Description:

• Maintains the group’s Zoom license and adherence to its terms.

• Establishes new meeting chairs as admins in our Zoom account.

• Helps train chairpersons in best Zoom practices for our group purposes.

• Educates/advises the group regarding Zoom updates/changes.

NEW POSITIONS: MEETING COORDINATOR 

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NEW POSITIONS: GRAPEVINE REPRESENTATIVE 

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NEW POSITIONS: P. I & C. P. C. COMMITTEE LIAISON

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NEW POSITIONS: TREATMENT FACILITY COMMITTEE REPRESENTATIVE

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NEW POSITIONS: INNERGROUP DELGATE

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NEW POSITIONS: LITERATURE REPRESENTATIVE

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NEW POSITIONS: CORRECTIONAL FACILITIES COMMITTEE REPRESENTATIVE

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NEW POSITIONS: ARCHIVES REPRESENTATIVE

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Nominations for Trusted servants can be emailed to sistersinsobrietytexas@gmail.com.

July 24, 2023

Dear Friends of Bill W.,

On behalf of the Board of Trustees, I would like to express my gratitude for your group’s contribution (read full letter from Houston Intergroup).